User management

This page manages all employees with system access — both web (Planner/Dispatcher/Accountant) and mobile (Driver).

Invite a new user

The safest way to add a user is to invite by email — the user sets their own password, you never see it.

Invite flow

1. Click "+ Invite user"
2. Fill in:
   • Email: staff member's address
   • Full name: displayed in the system
   • Role group: one of the 5 presets or custom
   • Organization scope: subtree of data the user can see
3. Click "Send invitation"

The user receives an activation email → sets password → can sign in immediately.

Invitation expires

Activation link expires after 48 hours. If they miss it, go to the Users page, click ↻ on the pending row to resend.

Column list

Column	Content
Name + Email	Basic info
Role group	Current preset
Organization	DAC scope
Status	Active / Pending (not activated) / Disabled
Last login	Track if active
Actions	Edit / Reset password / Disable

Edit user info

Click ✏️ → modal opens to update:

• Display name
• Role group
• Organization scope
• Contact phone

Email cannot be changed (it's the identifier + login path).

Reset password

Two methods:

Method 1 — Send reset link (recommended):

• Click 🔑 on the user row
• System emails a reset link
• User sets their own new password

Method 2 — Set manually (emergencies only):

• In the edit modal, click "Set new password"
• Enter new password → user must change it on first login

Security

Never share passwords over unencrypted chat / email. Method 1 is always safer because only the user knows the password.

Disable account

When an employee leaves:

1. Click 🚫 on the user row
2. Status moves to Disabled
3. User can no longer sign in
4. Historical data preserved — never deleted, to keep audit trail

Re-enable

Click ✓ on a Disabled user → restored to Active.

Link User ↔ Driver

The system has 2 separate entities:

• User: login account (Email + Password)
• Driver: driver profile (License, Phone, Vehicle link)

For a driver to log into the mobile app, you must link the two:

1. Create a Driver record in Master Data (or use existing)
2. Invite a new user with role group "Driver"
3. In the user modal, choose "Link with driver" → pick the matching Driver

After linking, the mobile app logs in with the user's email + receives the Driver's trips.

Next

• Role groups — Tune presets to your structure
• Audit log — See who did what